AI consulting for SMEs We staff roles in your org chart with AI.
Trained AI specialists from our pool take over entire roles or support your staff in them – from payroll to sales support. Your costs go down, management and team are relieved, and your customers get a better answer, faster.
Try the cockpit yourselfClick a role in the sample org chart:
Back office
Inquiry handling, order entry, status updates – around the clock, fully taken over.
Your org chart – extended with AI colleagues
Every company has roles where the work keeps repeating: answering inquiries, entering orders, preparing receipts, following up. We staff exactly these roles fully or partially with AI specialists from our pool – based on real job profiles, with expertise, working rules, checklists and clear limits. They work around the clock in your company cockpit – your team steers and approves.
Cut costs
AI handles the recurring work. Open positions don't have to be refilled at great expense, overtime and temps disappear.
Relieve management & staff
Decide instead of work: management focuses on what matters, your team on customers, quality and what people do best.
Raise customer satisfaction
Inquiries are answered instantly, quotes go out faster, nothing gets left behind – evenings and weekends included.
Three steps to AI in your org chart
Company org chart analysis
We go through your org chart role by role and determine where AI can take over fully, partially or not at all – with time and cost savings per role.
Deploy specialists from the pool
For each selected role we pick the right specialist from our pool – such as payroll accountant or sales support – and adapt it to your workflows and systems. Steered in your company cockpit.
Operate & expand
We run, monitor and continuously improve the AI roles – and add further roles step by step.
Company Org Chart Analysis
Where is the potential for AI in your company?
No theory, no buzzwords. We take your org chart and examine every role: which tasks can AI take over fully, where does it support your staff, and where does everything stay as it is?
The result is your map for using AI – with clear priorities, the time and cost savings per role and a concrete roadmap.
- Results in 2 weeks
- Tailored to your company – no generic AI seminar
- 20+ years of software and enterprise experience
- The foundation for everything that follows
What you get
- Preparation questionnaire on your roles and workflows
- Deep-dive session (120 min.)
- Your org chart with AI potential per role: fully / partially / not AI-capable
- The right specialist from the pool per role – with limits and approval rules
- 5–10 prioritized roles with the biggest leverage
- Time and cost savings per role
- 3 immediately actionable quick wins
- Written results documentation
- Personal 6-month roadmap
- Closing workshop with your team (90 min.)
From one role to the whole group of companies
You decide how far AI moves into your org chart – and can expand at any time. The investment depends on the number of roles: after the org chart analysis you receive an individual offer. Packages run for at least 12 months with a predictable monthly rate.
One role
AI Starter
One role in your org chart staffed with AI – in the cockpit and in operation
Who it's for
Companies with 5+ employees that want to start with one role – usually the position that has been vacant for months, or the task the owner does on the side.
What's included
- Analysis of the role: which tasks AI takes over
- One role staffed with a specialist from the pool from month 1
- Operation, maintenance and ongoing optimization
- 1 monthly strategy & implementation call (60 min) – 4-week sprint
- Monitoring of the AI role included
- Email support (response within 2 business days)
One department
AI Partner
Several roles of one department staffed with AI and in operation
Who it's for
Companies that want to strengthen a whole department – e.g. back office, customer inquiries and preparatory accounting – and enable their team to lead the AI roles.
What's included
- Analysis of the whole department
- Several roles staffed with specialists from the pool from month 1
- Operation, monitoring and further development of the AI roles
- 2 monthly calls (strategy & implementation) – 2-week sprint
- Specialists tailored to your workflows and systems
- Monthly progress reporting with KPIs
- Email support (response within 1 business day)
The whole org chart
AI Transformation
All AI-capable roles in the company staffed and operated
Who it's for
Companies with several departments that want to use AI across the whole company without building their own AI department.
What's included
- Analysis across all departments
- Specialists from the pool plus specially trained specialists for your workflows from month 1
- Full operation of all AI roles in the cockpit – incl. integration of your systems
- 4 monthly calls (weekly sprint) + direct channel (Slack/WhatsApp)
- Workshops and training for employees
- Quarterly review directly with management
The group of companies
AI Enterprise
AI roles across several locations and companies – in one cockpit
Who it's for
Groups with several locations or subsidiaries that want to introduce AI consistently and steer it centrally – with a fixed contact person and meetings on-site as well.
What's included
- Everything in AI Transformation
- Several locations and companies in one cockpit
- Fixed contact person (dedicated project lead)
- Priority support – response the same business day + direct channel
- 4 regular meetings per month (weekly sprint) – on-site on request
- Travel costs for on-site meetings are billed separately at cost
★ AI Partner is the recommendation for most growing companies: a whole department with AI roles in the cockpit, without switching the entire company at once.
You can expand at any time – insights, the agents built and documentation carry over.
Want an "internal ChatGPT" on your own data?
The stages also as a RAG specialization – Anirag license included.
Operation included
We run your AI roles – monitored and continuously improved. Accounts and data stay yours.
First AI roles in weeks
No tool lock-in – we start with the tasks that pile up at your company.
See what you get first
Your org chart with AI roles and a clickable prototype – free, before you decide.
Grow with it
From one role to the whole group – expand without starting over.
The four stages at a glance
| Feature | AI Starter | AI Partner ★ | AI Transformation | AI Enterprise |
|---|---|---|---|---|
| Scope | One role | One department | The whole org chart | The group of companies |
| Sprint cycle | 4 weeks | 2 weeks | 1 week | 1 week |
| Strategy & implementation calls | 1× / month | 2× / month | 4× / month | 4× / month, on-site on request |
| Fixed contact person | Yes | Yes | Yes | Yes, dedicated project lead |
| Response time | 2 business days | 1 business day | Direct (Slack/WhatsApp) | Same business day + direct channel |
| KPI reporting | – | Monthly | Monthly + quarterly review | Monthly + quarterly review per company |
| Team training | – | Introduction | Workshops & training | Workshops & training, also on-site |
| Implementation & operation | Included | Included | Included + custom agents | Included + custom agents across locations |
How we move forward
Callback, first meeting and follow-up are free of charge and non-binding.
Callback & preparation
We call back within 24 h. Based on your website we prepare a first org chart with possible AI roles.
First meeting & follow-up
With Andreas Indorf you go through role by role what AI can take over. In the follow-up you see a clickable prototype of your cockpit.
Start
Kick-off, company org chart analysis, first AI roles in the cockpit.
Book a meeting
Andreas Indorf
Managing director · runs the meetings himself
Service area & on-site meetings
We work for companies across Germany as well as in Austria and Switzerland. Most coordination runs via video; on-site meetings are possible anywhere by arrangement. We are based in Worms – between the Rhine-Main and Rhine-Neckar regions.
Germany, Austria & Switzerland
Nationwide and across the DACH region: analysis, meetings and operation run remotely via video and the cockpit, on-site meetings by arrangement.
Around Worms
Rhine-Main, Rhine-Neckar and Baden-Württemberg – for example Frankfurt, Mainz, Mannheim, Heidelberg or Stuttgart – are especially quick to reach for on-site meetings.
For groups with several locations (KI Enterprise), regular on-site meetings are available on request; travel costs are billed separately.
Good to know
What exactly does mysoftwarelab do?
We staff or extend roles in your company's org chart with AI specialists from our pool – trained agents based on real job profiles. AI takes over recurring tasks – e.g. in back office, customer service or preparatory accounting – and works in your company cockpit, where your team steers and approves it. The goal: cut costs, relieve managing directors and staff, and raise customer satisfaction.
What is the company org chart analysis?
The starting point of every project. We go through your org chart role by role and determine the potential for using AI: which roles can AI take over fully, where does it support your staff, and where is it not worth it? You receive prioritized roles, time and cost savings per role, quick wins and a 6-month roadmap – results in two weeks.
What is the specialist pool?
A catalogue of trained AI agents based on real job profiles – payroll accountant, financial accountant, HR officer, sales support, psychologist, sociologist and more. Each specialist brings expertise, working rules, checklists and limits. In your org chart you pick the right specialist for a role instead of describing an all-purpose agent. See the whole pool at mysoftwarelab.com/en/ki-spezialisten.
What applies to regulated professions such as tax, law or medicine?
There – and in sensitive fields such as psychology or HR – our specialists only advise and prepare, with clear limits: no diagnosis, no legal or tax advice, no decisions about people. A human approves every output; in regulated professions, the licensed professional. This is visible in the profile.
Does AI replace my employees?
AI takes over the recurring tasks of a role – fully or partially. Decisions, customer relationships and everything that needs experience and intuition stay with your people. AI often fills roles nobody can be found for, or relieves a team working at its limit.
What does implementation cost?
That depends on how many roles AI takes over at your company and how deeply it is integrated into your systems. After the company org chart analysis you receive an individual offer – the first meeting and follow-up are free and non-binding.
Where is our data processed?
The company cockpit is hosted in the EU. Some of the integrated AI, voice and phone providers process data in the USA – on the basis of the EU-US Data Privacy Framework or EU standard contractual clauses, with a data processing agreement. AI and API accounts run in your company's name, so you hold the provider contracts yourself. Every agent action is logged, and sensitive steps only go out after approval.
Who owns the accounts and data?
You do. We set up the AI and platform accounts in your name, and you pay usage directly to the provider – no markup, full transparency. No lock-in.
Can I start small and expand later?
Yes. Many clients start with one role and then add further roles or whole departments. Insights, the agents built and documentation carry over.
Where is the potential for AI in your org chart?
In a free first meeting with Andreas Indorf we look at your org chart together – and you see which roles AI can take over at your company.
Book a meeting